INVITATION FOR NEGOTIATION

TO: SPECIALIZED AGENCIES/ VISUAL MEDIA BODIES

The National Tourism Agency has planned to carry out a campaign for the promotion of Albania in the german speaking countries: Germany, Austria, Switzerland, introduction and positioning of Albania as a production hub for TV and Motion Picture, building a TV panel for Albania, and supporting and processing of building the digital landscape.

Pursuant to article 7 point 1 / b, of law no. 162/2020 “On public procurement”, in support of DCM no. 1195, dated 05.08.2008 “On the purchase, development, production and co-production of programs or advertisements for broadcasting by radio and television operators or publication in the print media, and for contracts, for broadcasting time, by state administration bodies:, in support of Decision no. 278 dated 12.05.2021, “On an additional fund in the budget of 2021” approved for the Ministry of Tourism and Environment, to support Albanian Tourism for promotion in international markets Post-Covid 19 “and DCM no.298 dated 20.04.2016” For the organization and functioning of the National Tourism Agency “, the National Tourism Agency has planned to develop the procedure” Campaign for the promotion of Albanian tourism in German-speaking countries: Germany, Austria, Switzerland, presentation and positioning of Albania as a production center for TV and Motion Picture, building a TV panel for Albania, and supporting and processing of building the  digital landscape”.

SCOPE 

The scope of this campaign will be:

Promotion of Albania in german speaking countries: Germany, Austria, Switzerland, introduction and positioning of Albania as a production hub for TV and Motion Picture, building a TV panel for Albania, and supporting and processing of building the  digital landscape.

Period of this campaign: 12 months

Defined limit fund: the limit fund of the procurement procedure is in the value of: 77,634,000 (seventy seven milion six hundred thirty four thousand)   lek, VAT excluded.

 

The deadline for submission of confirmations from the print media / specialized agency is on 03/09/2021 11:00 a.m.

Confirmations for the continuation of negotiations: Confirmations must all come sealed in a non-transparent envelope, in a single day, signed and stamped in the name and address of the subject and with the note: Do not open it, unless in the presence of the  bid evaluation commission and not before 03/09/2021 11:00 a.m, otherwise they will be rejected and returned unopened.

You are therefore kindly requested to submit to our Contracting Authority:

Name and address of the contracting authority 

Name: National Tourism Agency

Address: “Gjergj Fishta” Boulevard, Shallvaret A / 12 building, Tirana

Internet address:  info@akt.gov.al

Email:

The language for drafting bids is: Albanian or a translated  and notarized copy in case of a foreign operator.

Terms of reference:

Purpose

The purpose of this campaign is to promote Albania in the German speaking countries: Germany, Austria, Switzerland, introduction and positioning of Albania as a production hub for TV and Motion Picture, building a TV panel for Albania, and supporting and processing of building the  digital landscape.

1. Building out a Public Relations Campaign to promote Albania in the German speaking countries: Germany, Austria, Switzerland.

a. Promotion of Albania in the print media (prestigious German newspapers, magazines) and German broadcast media.

b. Conducted search for testimonials;

c. Conducted search for stories roundabout the current Albania and its future plans.

Number of experts: 3 experts + 1 junior expert 

Number of months:12

 

2. Introducing and positioning of Albania as a production hub for TV and Motion Picture.

a. Roundtable meetings in Germany with German producers and Albanian Politicians and Executives;

b. Trip with German Senior Executive Producers to Albania;

c. Build a link into the current infrastructure of Albania to support this goal;

d. Build a structure of Albanian TV/ entertainment and film funding.

Number of experts: 1 senior expert and 1 junior expert

Number of months: 12

 

3. Building a TV panel for Albania

a. Introduce Executives of GFK (the company hosting the TV panel in Germany) to the idea;

b. Establish a process (briefing, follow-up, etc) to conduct the project, including support in negotiations, timelines, budgeting, etc.

Number of experts: 3 senior experts and 1 junior expert

Number of months:12

 

4. Supporting and processing of building the digital landscape 

a. Interviews with the current stakeholders;

b. Produce a case study with suggestions how to speed up and support current stakeholders;

c. Comprehensive Social Media Management Experience.

Number of experts: 1 senior expert and 1 junior expert

Number of months: 12

 

Technical Capacity:

 

Key Expert 1-Team Leader/ Senior communication expert, with 15 + years of experience in Public Relations, Publicity, Public Affairs, Corporate Communication, Consumer Communication, Social Media, Film and TV Promotion, and all areas of marketing.

Key Expert 2 – Film maker/producer with 10+ years of experience in production of films and series, documentaries, and screenplays,

Key expert 3 – Media manager with 10 + years in management of TV channels, platfrms, radio stations, advertising agencies, magazines or paid platforms for content distribution.

Key expert 4 – Tourism marketing development expert with 10 + years of experience in destination marketing, in areas such as education, health and health care product, luxury products, hotels and Wellness resorts and sports.

The operator/Bidder may propose other experts that deem to be necessary for the completion of the services.

SPECIFIC INFORMATION AND REQUIREMENTS REGARDING THE ECONOMIC OPERATOR

 

1. GENERAL ADMISSION / QUALIFICATION CRITERIA

 

Legal documentation to be submitted as a qualifying criterion:

 

1. Documents proving that the operator / bidder:

i.            It is a company registered in its country of registration,

ii.            It is not in the process of bankruptcy or liquidation.

iii.            Average annual turnover for the last three years not less than EUR 1,000,000.

 

2. SPECIAL QUALIFICATION CRITERIA

 

2.1 The operator / bidder must submit:

 

Statement on compliance with technical specifications. (Annex 1)

Statement on conflict of interest.(Annex 2)

 

2.2 Technical capacity:

 

a)      The Operator/Bidder must declare proven track record in for German-speaking countries, in all the required areas of SoW in the last five years.

b)      The Operator/Bidder must declare a list of contracts (completed and on-going), specifying the scope of the contract, date and duration.

c)      The Operator/Bidder must declare at least 1 (one) contract in similar services with the value of not less than 40% of the contract budged.

d)      The Operator/Bidder must declare that it has experience in using the advanced technologies for completion of the services (software, equipment, technical tools)

 

In any case, the contracting authority has the right to perform the necessary verifications on the veracity of the information declared by the Economic Operator as above.

• For the contract with state institutions for previous experience, certificate of realization must be issued by the relevant institution with which you have realized the contract.
• In the case of previous experience with the private sector, sales tax invoices or certificate of realization by the relevant private company are accepted as evidence,

3. Economic Bid Form.

4. Statement on compliance with technical specifications. (Annex 1)

5. Statement on conflict of interest.(Annex 2)

6. Bank certificate (IBAN).

All documents must be originals or notarized copies issued no later than 3 (three) months from the date of tender opening. Cases of non-submission of a document, or of false and inaccurate documents, are considered as conditions for disqualification.

The deadline for the realization of the service will be according to the requirements of the contracting authority starting from the signing of the contract and according to the technical specifications in the Invitation for Bids.

In his bid, the bidder must submit the full details of the contact person.

The selection of bids will be done according to point no. 7 and 12, of DCM no. 1195 dated 05.08.2008.

Evaluation Criteria

• Previous experience of the economic operator

• Legal documentation submitted

• The lowest price offered by the mass media body

The previous experience of the economic operator is evaluated with 50 points

The submitted legal documentation is evaluated with 30 points

The price offered by the mass media body / specialized agency is evaluated with 20 points.

The economic offer will be presented in Lek / Euro, VAT excluded.

Bidders have the right to participate in the bid opening process, representatives or authorized persons.

Bids must be sealed in an envelope, sealed and will be submitted by the representatives of the companies officially to the National Tourism Agency, Protocol Office, before the specified time.

The Commission will not accept any bid which will be submitted beyond the deadline and not in accordance with the above requirements.

You can also find this invitation for negotiations on the website of the National Tourism Agency, at the address: www.akt.gov.al

We are waiting for your confirmation for negotiation.

 

 

Annex 1

STATEMENT ON COMPLIANCE WITH TECHNICAL SPECIFICATIONS

Statement of the economic operator participating in the procurement procedure to be conducted in

date _______________ by the Contracting Authority ___________ with object

___________________limit fund  __________.

I signed __________________with the quality ___________ of the economic operator

___________________ declare under my full responsibility that:

We Fulfill all technical specifications set out in the tender documents and

we certify this with certificates and documents (if required by the contracting authority), submitted

together with this statement.

Date of submission of the declaration _____________

Bidder’s signature ______________

Stamp ______________

 

 

 

Annex 2

STATEMENT

On conflict of interest

 

Statement of the economic operator request in the public procurement procedure to be conducted on _________________ by the Contracting Authority______________ with object ____________ with limit fund __________.

 

Conflict of interest is the state of conflict between public obligations and private interests in an official, if he has a private interest, if directed by influential directorates, can influence in order to influence in order to do duties and obligations his public.

Pursuant to article 21 point 1 of Law no. 9367, dated 07.04.2005, the categories of officials defined in Chapter III, Section II, who are absolutely prohibited from benefiting directly or indirectly from concluding contracts with a party to a public institution are:

 

– The President of the Republic, the Prime Minister, the Deputy Prime Minister, ministers or deputy ministers, Deputies, Judges of the Constitutional Court, Judges of the Supreme Court, the President of the Supreme State Audit, the General Prosecutor, Judges and Prosecutors at the level of the Court of First Instance of the Appellate, the People’s Advocate, Member of the Central Election Commission, Member of the High Council of Justice, Inspector General of the High Inspectorate of Declaration and Control of Assets and Conflict of Interest, Members of the Regulatory Entities, (Council of Supervision of the Bank of Albania, including the Governor and the Deputy Governor; competition, telecommunications; energy; water supply; insurance; securities; media); public, which is at least equivalent in position to the general directors, heads of administrative institutions public ministries that are not part of the civil service.

For middle management level officials according to article 31, and for the officials provided in article 32 of chapter III, section 2 of this law, the prohibition according to point 1 of this article, due to the private interests of the official, defined in this point applies only to the conclusion of contracts in the field of territory and jurisdiction of the institution where the official works. This prohibition also applies when the party is an institution of dependence.

 

When the official is in the function of the mayor or the deputy mayor, the commune or the regional council, of the member of the respective council or is a high-ranking official of a local government unit, the ban due to the private interests of the official, defined in this point, applies only to the conclusion of contracts, as the case may be, with the municipality, commune or regional council, where the official exercises these functions. This prohibition applies even when the party to the contract is a public institution, depending on this unit (Article 21 point 2 of Law No. 9367, dated 07.04.2005).

Prohibitions defined in article 21 point 1, 2 of Law no. 9367, dated 07.04.2005, with the relevant exceptions, apply equally to persons related to the official who in the sense of this law are the spouse, cohabitant, adult children, parents of the official of the spouse and cohabitant.

 

I, the undersigned _____________________, in the capacity of the representative of the legal entity _______________ declare under my personal responsibility that:

 

I am aware of the requirements and prohibitions set out in Law no. 9367, dated 07.04.2005 “On the prevention of conflict of interest in the exercise of public functions” as amended, as well as in bylaws issued in its implementation by the High Inspectorate of Declaration and Control of Assets and Law no. 9643, dated 20.11.2006 “On public procurement”, as amended.

 

In accordance with them I declare that no defined official in Chapter III, Section II of Law no. 9367, dated 7.4.2005, and in this statement, owns private interests directly or indirectly with the legal person I represent.

 

 

Date of submission of the declaration ________________

 

Name, Surname, Signature

____________________________

 

Stamp