The National Tourism Agency has planned to carry out the procedure with the object “Production and broadcasting of promotional videos (Spots) on the theme 'Tourist Albania in four seasons'”.
In accordance with Article 7, point 1/b, of Law No. 162/2020 “On Public Procurement”, of Council of Ministers No. 1195, dated 05.08.2008 “On the purchase, development, production and co-production of programs or advertisements for broadcasting by radio and television operators or publication in the written media and for contracts, for broadcasting time, by state administration bodies” and Council of Ministers No. 298, dated 20.04.2016 “On the organization and functioning of the National Tourism Agency”, as amended, the National Tourism Agency has planned to develop the procedure with the object of “Production and broadcasting of promotional videos (Spots) on the theme 'Tourist Albania in four seasons”.
SCOPE
“Production and broadcasting of promotional videos (Spots) on the theme 'Tourist Albania in four seasons'”.
Implementation period: 30 (thirty) days from the date of signing the contract.
Defined limit fund: The procedure's limit fund is in the amount 9,375,000 (nine million three hundred and seven ten five thousand) lek excluding VAT.
Deadline for the submission of confirmations from the print media/specialized agency is dated 06/11/2023, ora 13:00
Confirmations for the continuation of negotiations: Confirmations must all arrive sealed in a non-transparent envelope, on a single day, signed and stamped with the name and address of the entity and with the note: Do not open, except in cases where the bid evaluation committee is present and not before the date 06/11/2023, ora 13:00. Otherwise, they will be rejected and returned unopened. The Economic Offer (the price offered by the Economic Operator for this service) must be placed in a separate, sealed envelope and not be part of the other documents of the procedure (legal documentation and certificates of compliance with technical criteria). The envelope of the economic offer must be placed inside the envelope of the other documents of the procedure.
The above documentation should be submitted to our Contracting Authority, with the following information:
Name and address of the contracting authority
Name: National Tourism Agency
Address: “Gjergj Fishta” Boulevard, Shallvaret building 12, Tirana
Internet address: www.akt.gov.al
The outside of the envelope must be marked in clear, handwritten capital letters:
- "On behalf of the Commission for the follow-up of procedures with the object “Production and broadcasting of promotional videos (Spots) on the theme 'Tourist Albania in four seasons'”.
- Do not open it, except when the bid evaluation committee is present and not before the date 06/11/2023, ora 13:00.
The Commission will not accept any bid submitted beyond the specified deadline (Date 06.11.2023, Time 13:00) and not in accordance with the above requirements.
The language for drafting offers is: Shqip
- TECHNICAL SPECIFICATIONS
Purpose of the Service:
The purpose of this service is to promote Albania as a tourist destination in all four seasons.
Promotional videos should focus on promoting Albania as a year-round tourist destination, with all the colors, nature, history, and activities that take place in all four seasons of the year.
The spot must be produced in accordance with the most advanced standards and techniques for filming of this nature and must be suitable for the Full HD broadcast format.
- Production of 4 (four) promotional videos which must be in broadcast format for the general public (YouTube and Digital Platform)
The spots produced should highlight Albania as a tourist destination that offers diversity throughout the year and should have the following characteristics:
- Agrotourism, guesthouses, Albanian cuisine.
- Archaeological sites, cultural attractions and monuments.
- Nature, hidden Albanian treasures and mountain tourist destinations.
- Have a combination of natural landscapes, cultural and historical monuments, traditional/festive activities according to the seasons when they occur.
Audio/accompanying narration;
Duration: no less than 30 seconds.
The footage that will be recorded during the filming period must be exclusive.
The operator must undertake:
- Ideation and creation of spots;
- Professional voice recording in WAV format;
- Slow motion video recording (100 – 120 frames)
- Accompanying the voice with accompanying music and other audio effects;
- Resolution of material for television broadcast 3840 x 2160;
- Material resolution for social media formats 1080 x 1350;
- 4K video recording format 3840 x2160
- Aerial video recording 4K 3840 – 2160 with drone camera
- Underwater camera recording in 4K format
- Delivery of the spots on 3 DVDs (or USB), in the original unconverted format.
- Shooting format/quality: Full HD
- Materials adapted for broadcast must be submitted in HD VIDEO format, MP4 format, DVD/USB copy.
- Audio effects and musical effects contained in the final material must be specially treated for the Spots and possess all reserved rights of unlimited use both geographically and in terms of time.
- The EO must provide all the necessary infrastructure for the production of the Spots, transportation, staff, filming permits at each of the filming locations.
Publications in Digital Platform and Media Coverage
The above-mentioned spots, once produced, must be broadcast and distributed on no less than 6 (six) social networks. The bidder must plan to broadcast and distribute them at least 2 times a month on social networks for 1 year, broadcast on 4 television channels for 1 year.
The economic operator must perform the services defined above in function of the object "Production and broadcasting of promotional videos (Spots) on the theme "Tourist Albania in four seasons".
The spots must contain the main slogan, the official Albanian tourism logo and the official tourism website Albania.al.
II. GENERAL ADMISSION/QUALIFICATION CRITERIA
The bidder must declare that:
a) is registered in the commercial register according to the legislation of the country where it carries out its activity, or according to special legislation in the case of a non-profit organization, has the procurement object in the field of activity, and has active status;
b) is not in bankruptcy proceedings (active status);
c) has not been convicted of any criminal offense, in accordance with Article 76/1 of the LPP;
ç) the person(s) acting as a member of the administrative body, director or supervisor, shareholder or partner, or who has representative, decision-making or controlling power within the Economic Operator, is not convicted or has not been convicted by a final court decision for any criminal offense, as defined in Article 76/1 of the LPP;
d) has not been convicted by a final court decision regarding professional activity;
dh) there are no outstanding payments of taxes and social security contributions, or it is in one of the conditions provided for in Article 76/2 of the LPP;
e) has paid for the electricity and meets the requirements arising from the legislation in force. This information is required for Economic Operators, who operate in the territory of the Republic of Albania.
f) is not in a conflict of interest, according to the legislation in force;
g) has submitted an independent Bid, in accordance with the requirements of applicable legislation;
h) carries out the activity in accordance with the requirements of the legislation in force.
If the language used in the procedure is Albanian, then foreign language documents must be accompanied by a notarized translation into Albanian.
In any case, the contracting authority has the right to carry out the necessary verifications on the authenticity of the information declared by the Economic Operator above.
Certificate confirming the payment of all matured electricity obligations of the energy contracts held by the economic operator registered in Albania.
Technical capacity:
To prove financial and economic capacities, the bidding economic operator must submit a certified copy of the balance sheet for the period 2021 and 2022, declared to the relevant tax authorities.
The bidding economic operator must have carried out, during the last three years from the date of publication of the notice, similar contracts in a value of not less than 40% of the limit fund being procured.
This will be proven by the following documents:
- For contracts with a public entity, certificates issued by the latter are required for the successful fulfillment of the contract, indicating the value, the deadline for the completion of the contract or/and tax sales invoices, completed according to the requirements of the legislation in force, indicating the dates, amounts and quantities of goods supplied.
- In the case of previous experience with the private sector, only sales tax invoices, completed according to the requirements of the legislation in force, and declared to the tax authorities, indicating the dates, amounts and quantities of goods supplied, are accepted as evidence.
- Declaration on the fulfillment of technical specifications, by which it undertakes that it has the necessary capacities to conceive, realize and ensure the broadcast of the spots.
Key Personnel
The Economic Operator must have the key personnel necessary to implement the object of the procedure, specifically:
- 1 (one) Director
- 1 (one) Screenwriter
- 1 (one) Operator
- 1 (one) Assembler
- 1 (one) Graphic Designer
- The Economic Offer Form according to Annex 1.
For this point, the economic operator must certify that the above persons are insured in the social and health insurance system of the economic operator as its employees, or have concluded a service/cooperation contract with them. In any case, the Economic Operator must submit the CVs of the persons according to the categories defined above.
All documents must be originals or notarized copies thereof issued no later than 3 (three) months from the date of tender opening. Cases of non-submission of a document, or of false or inaccurate documents, are considered conditions for disqualification.
The deadline for the implementation of the service will be according to the requirements of the contracting authority, starting from the signing of the contract and according to the technical specifications in the Invitation to Bid.
In its bid, the bidder must provide full contact details.
The selection of offers will be made according to points no. 7 and 12 of the Council of Ministers No. 1195 dated 05.08.2008.
III. EVALUATION CRITERIA
- legal documentation submitted
- previous experience of the economic operator
- the lowest price offered by the mass media organ
The submitted legal documentation is evaluated with 30 points.
The economic operator's previous experience is assessed with 20 points.
The price offered by the mass media body/specialized agency is evaluated with 50 points.
The economic offer will be presented in lek, excluding VAT.
Bidders have the right to participate in the bid opening process, representatives or authorized persons.
Offers must be sealed in an envelope, sealed and will be submitted by company representatives officially to the National Tourism Agency, Protocol Office, before the specified time.
The Commission will not accept any bid submitted beyond the specified deadline and not in accordance with the above requirements.
This invitation to negotiations will be published on the website of the National Tourism Agency, at the address: www.akt.gov.al
- LIMIT FUND
The limit fund for carrying out this procedure is in the amount of 9,375,000 (nine million three hundred and seven ten five thousand) lek excluding VAT.
We are awaiting your confirmation for negotiation.
Short description of the contract:
- The total price of our Offer, without VAT, is: ————- [The Economic Operator shall state in figures and words];
- The total price of our Offer, with VAT, is: ————- [The Economic Operator shall state in figures and words];
| coins: ____________
In case of discrepancy between the unit price and the total, these will be adjusted in accordance with the Guidelines for Economic Operators. Prices and currencies should be in accordance with the Guidelines for Economic Operators. All items on the Services Form and execution schedule must be submitted and the price offered must be set out in the relevant Price List for the services. Services without a price will be considered as services not offered and will lead to rejection of the bid. |
Price List of Services
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per service (3 x 4X) |
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